How should I maintain my employee personnel files?

Thorough recordkeeping is the key to defending your decisions as an employer, and employee personnel files are the right place to store important information about your individual employees.  Your documentation should begin before you even hire an employee, recording reasons for your decisions in employment screening and the hiring process.

Once an employee is hired, open a personnel file to store performance review and evaluations, catalog employee performance and behavioral issues, and chronicle reasons for employee separation, whether voluntary or involuntary.  Remember to keep personnel files confidential, only giving access to management to protect your employees’ privacy.

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